Privacy Policy

Who we are

Our website address is: We are part of The University of Edinburgh (Digital Skills Team)

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Information upload to contact form are used to direct our responses to your queries. We do not store it for marketing or share it with any third parties.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

We use cookies and other technologies to improve our service, enable the use of third-party services (like YouTube videos) and serve interest-based advertising on third-party websites.

The full details of all the cookies we use

When you leave our website or click on links that lead to external websites, we are unable to control what cookies are set in any way. You will need to set your cookie preferences for those sites as well.

Automated processing and profiling

We do not use profiling or automated decision-making processes.

Storage of your information

Your information is securely transmitted via our website. Once we have received your information, we will also use strict procedures and security features to prevent unauthorised access.

How long we keep your data depends on the purpose for which the information was supplied. You will be informed of how long the data will be kept during the process of giving your personal details.


Where we have given you (or where you have chosen) a password to access certain parts of the website, you are responsible for keeping this password safe and confidential. You must not share a password with anyone.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


Using your information allows us to provide you with a better and more tailored experience when using our website.

We use your information to:

  • enable us to supply you with the goods, services and information you have requested
  • ensure that content from the website is presented in the most effective manner for you and for your computer
  • analyse the information we collect so that we can administer, support and improve and develop the website
  • provide you with information, products or services that you request from us or which we feel may interest you, unless you have indicated otherwise
  • maintain a contract we have with you, such as a course application form or any other service you wish to access
  • notify you about changes to our service

We will ask you for your consent to use your information. This could be on submitting a form or through our cookie consent banner.

More information on cookies and the types of cookies can be obtained here

Online transactions

All payment transactions will be encrypted.

Areas of the website that process online transactions make use of – and transfer data to – third party software and service providers. All third-party software and service providers that we use are compliant with the relevant Payment Card Industry standards.

Payment card data security standards

Disclosure of your information

We will not share, sell or distribute any of the information you provide to us without your consent, except where disclosure is:

  • necessary to enforce our rights, including under our website Terms and Conditions of use
  • necessary to enforce our rights under any other Terms and Conditions of  use or Terms and Conditions of sale of the University or any of its schools, colleges or departments
  • required or permitted by law

Read more about our website Terms and Conditions of use

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

We use your personal details to provide you with information, products or services that you request from us.

This could be as part of a course application process, registering for an event or through contacting members of University staff.


On each of our online forms you use, there will be further details of why we are collecting the information asked for.

We will always ask for your consent to process your information before you can submit the form.

Storing your preferences

We also store certain preferences you have using the site.

When you interact with the website you will be able to set how you want to view content or whether you would like to permit analytics to help improvements, get personalised advertising for courses and open days or see content from companies outside the University.

Ways we contact you

Depending on the circumstances we may contact you by post, telephone, email or text message. If you change your mind about being contacted in the future by any of these means then please let us know by getting in touch with the relevant School, unit or service.

Who do I need to contact to update my preferences?

Storing your information

In most cases, personal data is stored on University of Edinburgh servers within the UK.

However, the University does use third-party companies to enhance the quality, service and functionality of certain web services available to visitors.


What automated decision making and/or profiling we do with user data

Visitor comments may be checked through an automated spam detection service. This is done to reduce online abuse, bullying and to prevent harmful materials being posted.


Industry regulatory disclosure requirements


How to update your personal information

Help us keep our records updated by informing us of any changes to your email address and other contact details.

Who do I need to contact?

Most areas of the University manage their collection and retention of personal information independently.

To update your personal information, contact the school, unit or service which holds it.

List of all our schools, colleges and units

Not sure of the right contact?

If you’re unsure of who holds your information, you can submit an update form to the Records Management Section who will take the matter up on your behalf.

Personal information update request form

Legal information

Learn more about the legal basis for contract and consent and your rights.

Legal basis: consent

The University of Edinburgh principally uses your information under the legal basis of consent.

When you enter your information in a form, we specify the purpose and future use of this information. By submitting information to a form, you consent for your details to be used according to the purposes stated within each form.

An example of this would be a request to be added to a mailing list (which will be used to send you newsletters and information).

As this information is provided on the basis of consent, you are free to withdraw your consent for such use of your information at any time.

Who do I need to contact to update my preferences?

We also collect some personal information (like the address of your computer) through the use of website cookies. You can set your preferences for these cookies through our cookie consent banner or when viewing some content. You can change these preferences at any time.

Legal basis: contract

The University of Edinburgh may process your information under the legal basis of contract, whereby the processing is necessary for a contract you have with us, or because you have asked us to take specific steps before entering into a contract.

Application and booking forms typically fall into this category wherein you supply your information because you wish to access a particular service or enrol on a course.

General information for individuals

The University Records Management Section has  additional information on how the University of Edinburgh collects, shares or processes personal information about you including:

  • Data controller and contact details
  • Data sharing
  • Data transfers outside the European Economic Area
  • Your rights
  • And how to make a complaint

Additional information on the University’s approach to data protection and your rights


Pin It on Pinterest

Share This